AZSITE Consortium
Meeting
July 18, 2003
MNA, Flagstaff,
AZ
Present: Michael
Barton, ASU, presiding
Beth Grindell, ASM, recording
David Wilcox, MNA
Steve Savage, SHPO
Carol Griffith, SHPO
Matthew Bilsbarrow, SHPO
Rick Karl, ASM
Lynn Neal, ESM
The meeting was called to order at 1:45 p.m.
Carol Griffith informed us that, for the record, the Arizona
State Parks Attorney General has informed them that it is not considered
necessary for members of the public to identify themselves if they choose not
to.
Old Business:
- Review
of minutes of January, 2003, meeting:
Carol Griffith moved and David Wilcox seconded acceptance of the
minutes as written. The minutes
were approved unanimously.
- Grants
and ISAs:
- Beth
Grindell reported on the submission, July 7, 2003, of a Round 11 Transportation
Enhancement funds proposal.
- Database
committee:
- Rick
Karl reported that we are still working to get the 7.5’ maps on line in a
way that they work most effectively.
Currently, the program loads all 1900 at a time, rather than the
one or two of interest in queries.
Neither ESRI nor the ASU GIS lab personnel have been able to
remedy this yet.
- We
are exploring splitting the historic and archaeological data so that uses
can specify which they want to look at, or they can look at both that the
same time. Since the urban areas
contain many of both, it is frequently more useful for users to select
only one or the other site type.
The historic data consist of standing architecture that has been
recorded as part of a historic building inventory, and is exclusively
SHPO data. The archaeological data
includes archaeological sites of all time periods from ASM, ASU, MNA, BLM
and other agencies, and some historic sites data that has been recorded
at ASM.
- ASM’s
project registration forms are on-line through AZSITE as PDF files. ASM prefers not to send people
photocopies of these any more and AZSITE users can print these off for
themselves at no extra charge.
- ASM
is also having its 8.5 x 5 site cards filmed and scanned and will
ultimately get those available as PDF files, too.
- There
are currently 85,000 site records and 13,000 project records. There are 400 electronic data sets
waiting to be uploaded. About 100
projects and 100 new or corrected site records are added per month.
- Rick
Karl updates which parts of which agency’s records are complete in
AZSITE. Go to the web site, http://azsite.asu.edu, and follow the
link to “Availability of Data” on the left side of the screen.
Management Committee:
- Access
issues: A question was raised
whether a person who has a user license under one company or institution
can use the account while working for another institution and the answer
is “no.” Accounts are issued to
institutions and the individuals who work for those institutions may work
under those accounts. Use of the
account for work at another institution violates the terms of the user
agreement.
- Results
of user group meeting:
- Getting
the 7.5’ maps on line continues to present technological obstacles.
- Users
asked to have the attribute linked to the map application and this is in
progress.
- Users
have reported that there are site plots on the maps but sometimes no
attribute data. Karl noted that
these have a false entry into the “publish” field and when he is informed
of these he corrects them very quickly.
Just call him when you see such a problem
- AZSITE
Consortium members’ responsibility toward other agencies data: No Consortium member will distribute
information from the AZSITE database to anyone who does not have an AZSITE
user agreement. Consortium members
may, of course, allow any one they wish to use their paper records.
- Carol
Griffith reported that ASP is having an assessment made of the SHPO’s
database needs and then a report on needs for integration will be
prepared. Transportation
Enhancement funds, should they be available, will cover some of these
issues but not all.
Tribal concerns:
- Rick
Karl is continuing to cut tribal data from the database. The information will be stored on CDs
and those will be made available to any tribe requesting them.
- Barton
reported that he and Rick visited the Ak Chin tribe meeting with Nancy
Nelson and provided a demo of AZSITE.
- Rick
will be visiting the Prescott
people who are interested in using AZSITE.
Next meeting: Wednesday, October 29, 2003, ARI
conference room, ASU, Tempe.
Meeting was adjourned at 2:40
pm.